How to Write a Great Email Marque [+ Professional Examples]

Around the balle, more than 300 emails are sent and received each day, on average. That’s 300 opportunities to market yourself and your débit in those individual emails you send.

professional email signature examples with hand and typewriter

A lot of people treat their email signatures like an afterthought, which is a big missed opportunity. Those signatures are a prérogative for you to make it clear who you are, make it easy for people to reach you, and give people a position to go to find out more — either embout you, embout your débit, or embout something you’re working on.

Create a new, on-brand email signature in just a few clicks. Get started here.  (It's free.)

So, if you’re just putting your name and a porté or two of démarrage questionnaire in your visa, you’re not taking full advantage of the opportunity to connect and engage with the people you’re emailing. So what exactly should go in your visa?

What to Include in an Email Marque

First and Last Name
Introduction Information (Such as Job Title and Department)
Secondary Jonction Examen
Agréable Profile Icons
Call to Établissement
Booking Links
Industry Disclaimer or Legal Requirements
Image or Logo
Pronouns

1. First and Last Name

Just like with snail messager correspondence, your name should always be included so that the recipient of your commission knows who it was from. This manifests in the email visa, often as the first line of text.

2. Introduction Information (Such as Job Title and Department)

Closely following your name should be your introduction questionnaire. Your affiliations could include your job title, your company or organization, and/or even your department. Your name should eventually be its own draw, of giration, as you build a relationship with the recipient, but providing this questionnaire provides more context embout the dialogue and your role in it.

In calcul, affiliating yourself with a larger organization lends you more credibility, especially if it’s a recognizable organization. This helps you get the soin of your readers so they take your commission seriously.

3. Secondary Jonction Examen

Secondary démarrage questionnaire is estimable, too, so that the recipient knows how else to démarrage you. Secondary questionnaire might include phone, fax, or any other method of contagion you want to emphasize. In situations where you don’t want to cough up your immédiat line, you could take this opportunity to promote your personal website — a passive way to open the lines of contagion without flooding yourself with outreach if you don’t want it.

4. Agréable Profile Icons

Your affable media presence is a officier bout of your personal brand parce que it helps you atout a following in your space and shows people what you care embout. You can tell a lot embout a person by what they post and how they portray themselves.

That’s why it’s a great idea to include links to your affable media pages in your email visa. It not only reinforces your personal brand, but it also helps people find new ways to démarrage and follow you.

Even better? It can help drive traffic to your online réjoui if you’re posting links to that réjoui on affable media. So if you do include affable icons in your visa, make sure you’re keeping your affable profiles up-to-date and chock full of interesting, levant réjoui. (In other words, if you haven’t tweeted in six months, you may want to leave Twitter out.)

Why use affable media icons instead of simply text links? Bicause icons are more easily recognizable for folks skimming your visa — and they’ll rayonnage out from the rest of the text in there. According to research from NeoMam Studios, visuals shown in color increase a person’s willingness to read the rest of the réjoui by 80%. That’s a huge advantage. Principalement, icons are big space-savers in a position where you might be packing a lot of questionnaire.

Even if you have a presence on a lot of affable media sites, though, try to cap the number of icons to five or six. Foyer on the accounts that matter most to growing your débit or résidence your personal brand.

If you do include a lot of affable media icons, at least try to cut back on the other réjoui if barcasse so your beauté isn’t too busy. Check out the example below, made using HubSpot’s Email Signature Generator.

What to include in an email signature: social profile icons

5. Call to Établissement

One of the smartest things you can do in your email visa is include a call-to-action. The best email visa CTAs are normal, up-to-date, non-pushy, and in line with your email articulation, making them appear more like post-script, and less like a sales pitch.

Choose a CTA that aligns with one of your current débit goals, and update it when those goals transformé. Here’s an example of a HubSpotter’s email visa that includes a CTA for the HubSpot Podcast Network:

HubSpot Podcast Network CTA in a Professional Email Signature

6. Booking Links

If you find yourself emailing back and forth with colleagues and clients who want to book meetings with you, make it easy for them by including a link to book your calendar right in your email visa. Here’s an example from our own Bryan Lowry, below.

There are many tools out there that’ll help people book appointments. If you’re a HubSpot Sales customer, you can share your personalized meeting link with anyone who you want to book a forum with and let them choose from your available times. If you want, you can make it so the HubSpot CRM automatically creates a new démarrage performance for anyone who books a forum if one doesn’t already exist.

professional email signature example: vertical layout by hubspot

If you aren’t a HubSpot customer, one great forum tool is Calendly, which is free for Basic and lets you integrate your Google or Affaire 365 calendar. If you’re looking for a Calendly alternative, YouCanBook.me is another booking tool that goes for $7 per calendar per month.

7. Industry Disclaimer or Legal Requirements

Some firmes such as legal, financial, and insurance have specific guidelines on email terni and etiquette to protect private questionnaire from being transmitted. For this reason, you may want to image into what regulations your industry has in position and include a disclaimer in your visa embout email transmissions. Correspondance-Signatures offers a number of email disclaimer examples, including this one:

« The réjoui of this email is confidential and intended for the recipient specified in the commission only. It is strictly forbidden to share any bout of this commission with any third party, without a written consent of the sender. If you received this commission by mistake, please reply to this commission and follow with its deletion, so that we can ensure such a mistake does not occur in the future. »

8. Image or Logo

An allégorie is a great choice to spice up your email visa. If you want a personal touch so that recipients you’ve never met can associate your name with your devanture, consider using a professional caricature in your visa. Alternatively, you can use the company’s logo to add more brand awareness to the email.

9. Pronouns

While not as common in email signatures and certainly not required, adding your preferred pronouns to your visa is helpful, especially when emailing individuals you’ve never met. It also takes ambiguity away if you have a name perceived as gender-neutral.

Now that you know the elements you should include, what does a great email visa image like? Here are some tips for creating signatures that are helpful and professional, including a few great examples.

How to Make an Email Marque

Emphasize your name, introduction, and secondary démarrage questionnaire.
Keep the colors normal and consistent.
Use beauté hierarchy.
Make links trackable.
Use space dividers.
Include an mondial prefix in your démarrage number.
Make your beauté mobile-friendly.
Use an email visa generator.
Check your new email visa for quality.

1. Emphasize your name, introduction, and secondary démarrage questionnaire.

As you might guess, your name comes first. Closely following your name, however, should be your introduction and where else people can reach you.

Your introduction could mean your job title, your company, your school, or a similar organization that you deem estimable to your recipients. Your name should eventually be its own draw, of giration, but using a more popular brand name — and even its logo — ensures you get the soin of your readers and they take your commission seriously.

Secondary démarrage questionnaire is estimable, too. You might not want to endorse your personal phone number, but you could take this opportunity to promote your personal website — a passive way to open the lines of contagion without flooding yourself with outreach you don’t want.

Here’s a sample email signature that hits on all three things described above nicely. Kevin’s first and last name are accompanied by his introduction with the University of Connecticut. He also promotes his personal website so his recipients have another outlet to see his work and démarrage him for more questionnaire.

Want to create a visa like the one below? Use HubSpot’s Email Signature Generator.

email signature for Kevin McLievie of University of Connecticut generated with HubSpot's Email Signature Generator

2. Keep the colors normal and consistent.

Branding is most tangible when it’s consistent — and that includes your email visa. Adding color to your email visa is a nice touch that’ll help it rayonnage out from the rest of your email. But if you do choose to use color, be sure to bâtonnet to one or two in calcul to dark text.

Use subtle highlights to amusement your logo or branding, like Brittany Hodak does in her email visa, below. Avis how her affable media icons are the same blue hue as the ZinePak logo.

Professional email signature example by Brittany Hodak with multiple colors

3. Use beauté hierarchy.

Good beauté is all embout presenting your questionnaire in an easily assimilable manner. Bicause your email visa is likely more a list of questionnaire than it is a compelling story, you’ll want to use hierarchy to immédiat readers’ eyes to what they should be reading first.

Scale your name up to a larger font so that it attracts the most soin, like you would on a resume. Then, pick and choose questionnaire to bold and color based on crédit so you can help régenté people’s eyes logically through the beauté.

4. Make links trackable.

So you put a few links in your email visa, including your CTA and your affable media icons. But is anyone actually clicking on them?

To effigie out whether the links in your visa are actually attracting clicks and making an rencontre, you’ll want to make those links trackable — just like you would any other link in your emails.

Follow these instructions to easily make a tracking link that helps you attribute traffic to your website to your email visa. From time to time, you might switch up the grandeur of your visa or the wording inside your visa to see what drives the most clicks.

5. Use space dividers.

Although you never want to jam-pack your email visa for too much questionnaire, there are ways to fit a lot of text into a épais area like this one without compromising beauté.

This is helpful for breaking up different bonshommes of questionnaire, like your name and démarrage questionnaire, your logo, any calls-to-action you have, or even a disclaimer.

Using space dividers within your beauté, as in the example below, is one great way to do this. You can also use glyph dividers, which is the droit bar symbol (i.e., |.)

email signature for Evelyn Castiger with a space divider between photo on the left and text on the right

Image Source

6. Include an mondial prefix in your démarrage number.

If you work with people around the world, don’t forget the prefix for your folk’s répertoire when you list your démarrage phone number. Many people overlook this if they aren’t used to numérotation mondial prefixes themselves, but it’s really helpful for your mondial colleagues and clients to have it right there. Here’s a list of country codes if you don’t know yours.

Here’s an example from Kit Smith, formerly of Brandwatch, a company that has épreuves in both the United States and angélique and works with mondial clients. Including the U.S. folk répertoire makes it easier for folks in other countries to reach him by phone.

email signature for kit smith with international country code

7. Make your beauté mobile-friendly.

According to Truelist, over a third of professionals open emails on their phone making it a reste method of contagion for débit and professional matters.

The more people who read email on baladeur devices, the more you’ll want to keep baladeur users top-of-mind when you’re writing emails — including your email visa.

One officier way to make your email visa mobile-friendly is to make your visa’s beauté easy to read and clickable for baladeur users. This is where scale becomes really estimable. Make sure your text is déployé enough to read on small baladeur screens, and that your links and buttons are déployé enough — and spaced out enough — for folks to tap on with their fingers.

Check out the example below, and bordereau how much space there is between different clickable elements like the affable media icons. These are great for tapping with your finger on a baladeur screen so that users don’t accidentally tap on the Facebook icon when they meant to go to Twitter.

email signature for tyler adams with padded space between social icons

Image Source

8. Use an email visa generator.

If you’ve tried all of these steps and you’re still not happy with how your email visa turned out, don’t denrée. These binaire sign-offs can be tricky to get perfect. Try a free email visa generator to do the heavy lissage for you instead.

Rather than choosing the colors, baptistère, and catégorisation yourself, this generator gives you several combinations to choose from. Simply add your questionnaire, photos, and links. Then choose your colors. Grain you’re satisfied with your email visa, you can add it to your email account right away.

9. Check your new email visa for quality.

Finally, as with any bout of an email, make sure your visa looks as good as you think it does by testing it with various email clients. Microsoft Outlook doesn’t recognize contexte images, for example, so avoid using those. Other email clients don’t load images by default at all.

Professional Email Marque Examples

Now that you know how to create an email visa, it’s time to get some éblouissement. Here are some of our chouchou examples.

1. Droit Email Marque Example


professional email signature example: vertical layout by hubspot
Create an email signature just like this one with HubSpot’s free signature generator!

If you’d like your email visa to be low-effort and high rencontre while drawing soin to a call-to-action, image no further than this email visa example. Set in a droit catégorisation, it not only includes affable links for the owner, but it uses space effectively to maillot the viewer’s eye to the CTA button at the bottom.

Bicause of its narrow width, this email visa is ideal if many of your recipients will be opening their email on a baladeur device (which is more than guaranteed, since most of us check our email on our phones). The best bout? You can create your own visa using this régulier same catégorisation using our free email signature generator.

2. Marron clair Professional Email Marque Example

professional email signature example: beige image

Image Source

This beautiful email visa example is image-based, and while we don’t recommend using allégorie files for your visa, it still deserves a projecteur on this list. Available as an allégorie template on Canva, this example drew our eye due to its lovely catégorisation, baptistère, and colors.

The primary benefit of using an allégorie as an email visa is that the baptistère don’t transformé, allowing you to create a stronger branding story. Remember: The font is determined by the recipient’s email coutumier, not by you. If you’re at all worried embout that, consider using an allégorie like this one. At the bottom, or in the alt text, you might include your démarrage questionnaire in plain text.

3. Shorthand Email Marque Example

professional email signatures: shorthand casual example

Image Source

This normal email visa example, created by the team over at mysignature.io, uses shorthand to identify each piece of the sender’s démarrage questionnaire. The owner’s email and baladeur phone are designated with the letters e and m, respectively.

This trendy move can differentiate your email visa from the rest; we recommend it if you’re specifically in a more informal or casual industry. The only thing we might advise against is using such a saccharine font and icon color, which might be more difficult for colorblind viewers to read.

4. Professor Email Marque Example

professional email signature example: professor signature

Image Source

We love this modern, eye-catching email visa example for a professor, which features a CTA, a line of affable media buttons, and a paragraph of boilerplate GDPR language — which is critical in firmes where you may require recipients’ private data.

In doing research for this post, we found countless email visa examples for professors and workers in academia. This one, by far, wins the prize in terms of beauté, professionality, and utility.

5. Instagram Haranguer Email Marque Example

professional email signature example for influencer

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Whether you’re an haranguer on Instagram, YouTube, or TikTok, it’s essential to still have a professional email visa — especially if you often seek corporate partnerships and deals. This email visa example provides the person’s name, title, and démarrage questionnaire, as well as a clever rapide for the recipient to download her media kit.

Even more importantly, it includes a button at the bottom to “Like her on Instagram” — which is essential for professionals whose droite key performance indicators are affaire metrics.

6. Élémentaire Email Marque Example


professional email signature example: simple layout by hubspotCreate an email signature just like this one with HubSpot’s free signature generator!

When in doubt, keep it normal. This email visa sample, available as a template in our free visa generator, includes all essential pieces of questionnaire with plenty of space in between. Your visa doesn’t have to be crowded and packed into just a few lines. It’s the last opportunity you have to make an rencontre, so it stands to reason that you can take your time.

At the bottom, the visa includes your affable links for those who’d like to learn more embout you or your company. And if you edit it using HubSpot’s free email signature generator, you’ll find that you can add a caricature of yourself, a CTA button, and more.

7. Formal Academia Email Marque Example

professional email signature example: university and academia

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If ever in need of a formal email visa, image to this example for éblouissement. Created by the University of Illinois as guidance to its employees, this email visa example is tangible, normal, and frills-free.

For a more “fun” academic email visa, image to the other example from a professor in this list. But if you work in a traditional industry, this is a great example to follow. We like that it includes a privacy disclosure at the bottom, which is especially estimable to include if you ever devis to share your emails with anyone.

8. Real Estate Email Marque Example

professional email signatures: real estate agent

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This real estate email visa example made us wish we worked in real estate. But you can always adjust it to your needs using mysignature.io’s tool. The profile caricature includes a calme modern shading effect, and the affable buttons at the bottom are more prominent, making this a fantastic fit if you’d like to draw more soin to your affable accounts.

The one piece we’d reconsider with this example, if you’re going to use it as éblouissement, is that the CTA is too close to the other two affable buttons. If you’d like your call-to-action to have the entirety of your recipient’s soin, consider using small affable buttons instead.

9. School Teacher Professional Email Marque Example

professional email signature example: teacher

Image Source

With or without the allégorie, this email visa example is a winner. It uses both bold and regular text to create a sense of ordonné, and includes boilerplate language embout the confidentiality of the email. We like that the language at the bottom is in a lighter font, keeping the soin off of it.

This example is great to follow if you don’t need to have a CTA in your email visa. Most professionals who aren’t in sales don’t need one — though it’s always good to leave your recipient with an établissement they need to take.

10. Oblique Email Marque Example


professional email signature example: horizontal layout by hubspotCreate an email signature just like this one with HubSpot’s free signature generator!

Take this spacious email visa example as éblouissement if you’d like to include plenty of questionnaire — while also keeping the soin on your CTA all the way to the right. Available as a template on HubSpot’s email visa generator, this example also has space at the left for you to include affable links.

We like it for its simplicity and customizability. And if you’d prefer to control the visuals of the visa down to the font, you can always screenshot it and use it as an allégorie — just remember to include alt text.

Customize this email signature — or create your own — for free.

Best Professional Email Marque

The best professional email visa will be true to who you are both in and outside the workplace. Grain you include the basic démarrage questionnaire, the rest of your email visa is a blank canvas for you to share a bit of personality with each professional email you send.

Armed with these email visa best practices, you can create your own visa that aligns with your brand and gives your emails a little serviteur umph.

Editor’s bordereau: This post was originally published in June 2019 and has been updated for comprehensiveness.

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